Responsibilities
Supervises and ensures the smooth running of all administrative functions for the organization.
Supervise all travel and hotel arrangements for all staff.
Ensuring a safe and standardized work environment.
Taking inventory and ordering office supplies.
Hiring maintenance vendors to repair or replace damaged office equipment.
Renewal of vehicle papers/certificates as at when due.
Keep a proper record of the vehicle’s next maintenance date and ensure preventive/cumulative maintenance is carried-out according to approval..
Coordinate all expatriate accommodation issues and monitor rent renewal date.
Source for the expatriate apartment when required.
Attends to all drivers’ queries and provides quick resolutions.
Getting vendors, answering phone inquiries and handling complaints in a courteous, professional manner
Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
Ensuring the confidentiality and security of files and filing systems
Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
Operating copy equipment, fax machines, printers or other equipment necessary
Requirement
Interested candidates should possess an HND / B.Sc Degree.
2 – 4 years of work experience Working with Expatriate
Good organization, time management and scheduling skills
Basic bookkeeping experience, especially in accounts payable/receivable
Very experienced in using the computer and the Microsoft packages
Experiencing using office management software, including word processing software and spreadsheets
The Administrative officers should have a fair knowledge of vehicle maintenance, Vendor Management, Facility Management etc…
Strong communication skills
Ability to multitask
Method of Application
Interested and qualified candidates should send their CV to: cv@ascentech.com.ng using the Job Position as the subject of the email.