Responsibilities and Duties
Human Resources:
Coordinates onboarding activities for new employees including documentation, file creation and provision of work tools;
Ensures job descriptions are available for each role within the company and carries out annual update;
Audits the human resources needs of departments in line with the company’s policy on hiring/recruitment and communicates the needs to the General Manager (GM);
Coordinates and conducts entry/exit interviews for employees;
Actively participates in employee management and dispute resolution process;
Responsible for creating an open and enabling environment for employees;
Educates employees on all company policies and procedures such as leave, attendance, and dress code;
Submits yearly review of employees’ job functions and alignment with organizational goals;
Coordinates employees’ leave process and ensures adherence to the company’s policy on leave management;
Supervises the administrative unit staff by ensuring they are enabled to carry out their roles in accordance with their KJR;
Handles all personnel issues and escalates unresolved issues to the GM for prompt resolution;
Carries out duties as may be assigned by the GM;
Prepares and provides timely reports to the GM.
Learning and Development:
Liaises with line managers to assess the training needs of employees and communicates the needs in line with the company’s policy to the GM for approval.

Performance Management:
Works with line managers to set and cascade key performance indicators to employees;
Collates the company’s performance review results and manages documentation;
Ensures monthly, quarterly, bi-annual or annual performance reviews are carried out by line managers.
Total Reward:
Works with the company’s accountant to prepare payroll of all employees monthly;
Prepares and sends payslip to employees monthly.

Administration:
Maintains, manages, and updates all employees’ individual files both physical and electronic;
Creates, manages and updates the company’s database with relevant information;
Acts as the custodian of work tools;
Ensures employees are provided with all the resources needed to carry out their job functions;
Responsible for the effective management and supervision of all administrative staff;
Ensures the proper management of workstations;
Responsible for the management of the IT unit and provides support when needed;
Ensures adherence to the company’s policies;
Prepares monthly reports on activities carried out by the company and sends the reports to the General Manager.
Legal:
Serves as a liaison between the company and external solicitors;
Prepares legal documentation and reviews contracts and agreements;
Responsible for managing files and contracts with vendors;
Ensures proper filing of important company documents, including legal documents.

Qualifications and Experience
Bachelor’s degree (Law degree is preferred) from a reputable and accredited higher institution
Certification in human resources would be an added advantage
3 – 5 years’ work experience in a similar role

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