Job summary
The Office Manager is responsible for managing the general administration of the office, facilities management, liaising with all stakeholders including office visitors, external vendors and internal staff to ensure effective running of the office.

Responsibilities
Office Administration:
Serves as the point of contact for office management duties including mailing correspondences, supplies
Plan and coordinate store and housekeeping operations
Provide filing and retrieval systems; ensure adequate record keeping of company assets, usage, deployment, maintenance etc.
Provide office supplies by liaising with departmental heads and relevant officers to ascertain departmental requirements
establishing policies, procedures, and work schedules
Develop and manage the office budget.
Organize meetings and other events; organize meeting rooms and other resources/requirements

Facility & Asset Management:
Control and manage the use of various assets; supervise deployment and usage of company assets as approved by Management
Oversee and ensure timely and effective maintenance of the company facility and assets
Manage the office facility to ensure good working condition for staff
Compliance & Advisory:
Develop and ensure compliance with the plan and schedule for the maintenance of all equipment and facilities within the company premises
Advise management on all issues regarding request and approvals for services and cost limits for eligible staff. e.g. phone credits limits.
Recommend cost saving methods to improve administrative efficiency across departments
Develop and implement supporting policies and procedures for efficient administration across the organization; monitor and ensure compliance
Prepare periodic and ad-reports for GM – HR as required
Vendor Management:
Negotiate with vendors and external suppliers to secure the best service deals
Liaises with vendors on effective service delivery and smooth operations; monitor performance to ensure delivery in line with agreements
Ensure timely payment of bills as approved
Financial:
Budget Management: Actual to Budget Cost
Admin expense per employee
Internal Process:
Turnaround time; timely performance of scheduled maintenance and related activities; timely completion of projects and tasks assigned
Service quality
Availability of office supplies
Availability and reliability of equipment; equipment downtime

Job Requirements
Qualifications:
B.Sc in Administration or a related discipline
Master’s degree will be an added advantage
Knowledge, skills and competencies:
Knowledge of standard office administration practices and procedures including filing and record keeping, stock keeping, procurement and correspondence
Analytical, problem-solving and decision making skills, for efficient resource allocation
Relationship Management
Basic Financial Management
Organization and time management skills with ability to work within tight deadlines
Leadership and managerial skills
Interpersonal and communication skills

Experience:
3 – 5 years’ experience in a related role
Personal Attributes:
Proactive, Resilient; Goal-driven; Attentive to details

Physical & Other Requirements:
Occasional travel may be required

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should send their cover letter and CV’s (PDF format) to: officemanager@aquarianconsult.com with the position title as the subject.

Note: Applicants must be a resident of Abuja.